Full job description - Resilience coordinator

Resilience Coordinator – RECAP: The Society for the Resilience and Engagement of Ashhurst and Pohangina Inc.

About RECAP:

RECAP is a volunteer-led registered charity that is committed to building resilient and sustainable local communities. We operate in the village of Ashhurst and the rural Pohangina Valley, and we make sustainability education available for participants throughout the Manawatu region and beyond.

Our services include regular community workshops to enhance household and neighbourhood sustainability; permaculture design education; a community orchard and garden; and more. We provide diverse opportunities for people to volunteer and participate in their local community, and we work cooperatively with other organisations. Past examples include welcoming children's groups and others to participate in the design and maintenance of our community garden, and recruiting RECAP volunteers to support conservation and gardening efforts led by other community organisations.

We are committed to working within a bicultural context in acknowledgement of Rangitāne, the local iwi.

We encourage applicants to browse our web site, http://recap.org.nz.

About the Resilience Coordinator position

With a steadily increasing number of volunteers and projects, we require our Resilience Coordinator to support our Executive Committee and other volunteers. The position is highly focussed on building positive relationships with individual volunteers, and also with key community partners like the Ashhurst Community Library, Palmerston North City Council, schools and ECE providers, and other community organisations. It is also an administrative position coordinating events, marketing and networking, which requires organisation, IT skills, and record-keeping abilities. Excellent written and oral communication skills are a must.

Key Resilience Coordinator job responsibilities

  • Proactively recruit, support, and manage volunteers (outside of Executive Committee members);

  • Build and sustain positive working relationships with other community organisations, especially in response to queries;

  • Maintain individual and organisational contacts and other records in our CiviCRM database (training provided);

  • Maintain, edit, and write new content for our web site;

  • Write and deliver our email newsletter;

  • Coordinate media releases;

  • Serve as a first point of community contact, e.g. answering the info@email.org.nz email;

  • Coordinate and manage events, including bookings, registration, etc. as required;

  • Work cooperatively with Administration Officer to maintain accounting records of expenditure and income and track how external funding is applied;

  • Support the Executive and Administration Officer with budgeting and other financial information as requested;

  • Liaise with Treasurer of RECAP as required;

  • Maintain records of communications, volunteer activities and other organisational events;

  • Support community groups wishing to make use of RECAP listserv-type mailing lists, including providing assistance with digital literacy and associated use of this tool as required;

  • Attend Executive Committee meetings on the first Wednesday of all months (except January), preparing a report of key activities in advance;

  • Work cooperatively with contractors and/or other staff (including volunteer staff) in areas of overlapping responsibility;

  • Adhere to organisational policy around health and safety, conflict of interests, confidentiality, etc.;

  • Similar responsibilities as required.

Essential employee attributes:

  • Excellent interpersonal skills for development of volunteers, networking and relationship-building;

  • Excellent oral and written communication skills;

  • Excellent organisation and record-keeping;

  • Ability to adapt relatively quickly, with support, to our IT systems;

  • Ability to work independently and take initiative;

  • Ability to work well in a team, including actively supporting volunteers to take leadership and/or participate according to their own ability;

  • Ability to take direction from others and work within priorities set by the Executive Committee;

  • Ability to set priorities and communicate proactively when workload issues arise.

Valuable employee attributes:

  • Familiarity with gardening, growing produce, and conservation;

  • Previous not-for-profit experience;

  • Capacity to refine and develop work processes and policies to enhance organisational function.

The context of work:

This is a permanent part-time position of 43 hours per month, with the possibility of additional paid hours from time to time as mutually agreed. RECAP is a living wage employer.

This is a work-from-home position with the need to be present at RECAP events or project sites  from time to time. Hours are flexible, but from time to time will include some evenings, after-school hours, and weekends. Employee to provide their own computer, Internet access, and transportation, with some financial support available.

The position is supervised by the RECAP Chairperson, or delegate (elected annually), and reports monthly to the full RECAP Executive Committee.

RECAP relies on contractors, Executive Committee members, and additional staff (paid or volunteer) for additional key responsibilities, and as a consequence, cooperative relationships are essential to success in this role.


To apply:

Please send a CV and cover letter addressing why you think you are a good fit for this position.

Include contact details. Referees will be requested from short-listed applicants. Letters can be

addressed to the hiring committee: Harvey Jones (Chairperson), Anne van-Brunt (Secretary), and

Aaron Roberts. Please email your documents to info@recap.org.nz or post to Harvey Jones, 112 Lincoln St., Ashhurst 4810.

Application deadline: Applications received by end of Monday 10 December 2018 will receive preference.

Our educational offerings often take a permaculture design approach.